Top 15 Best FREE Meeting scheduling & Appointment booking Apps in 2024

Business depends on meetings. They are how we make decisions, connect with others, and get work done. They provide opportunities for face-to-face communication, enabling decision-making, networking, exchanging information, developing relationships, ensuring everyone is on the same page, and getting work done.

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What to look for in a Meeting Scheduling App for your business?

Consider the following factors while deciding the best meeting scheduler application for your business:

1. Ease of Use: The app should be user-friendly and easy to navigate. It should allow your invitees to easily schedule, reschedule, and cancel meetings.

2. Integration Capabilities: The app should be compatible with your existing calendar system such as Google/GSuite/Outlook/Office 365 Calendars. The app should be able to integrate with other tools you use, such as your email, Zoom, video conference tools such as Zoom, MS Teams, and Google Meet, Integration applications such as Zapier, and popular CRM applications such as HubSpot, Zoho CRM, and Salesforce. This will help you to streamline your scheduling process.

3. Automation Capabilities: The app should automate routine tasks, such as sending appointment reminders, and follow-up emails, and updating CRM applications with contacts and meetings. This will save you time and resources. Automating your workflows can help you work smarter, not harder. By automating notifications, reminders, follow-ups, and thank you messages, businesses can improve efficiency and customer satisfaction. It should be possible to customize workflow steps and email and SMS templates as per your business requirements.

4. Customization: The app should be customizable to fit the needs of your business. You should be able to customize meeting types, meeting durations, and meeting settings.

5. Customer Support: The app should have excellent customer support, which will help you with any questions or issues you may have.

6. Pricing: The app should be reasonably priced and offer a range of pricing options to fit the needs of different business sizes.

7. User Reviews: Consider reading user reviews to get an understanding of the experience of other businesses using the app.

By considering these factors, you can make an informed decision on the best meeting scheduler app for your business. Say goodbye to the tedious and time-consuming process of scheduling and tracking meetings, and hello to a more efficient and stress-free way of meeting.

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By considering these factors, you'll be well on your way to ditching the scheduling headaches and embracing a world of efficient, stress-free meetings.  So say goodbye to endless emails and hello to a more productive, streamlined way to connect and collaborate!

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Top 15 Best Meeting Scheduling Apps

In today's fast-paced business world, efficient meeting scheduling is essential for productivity and collaboration. With the ever-growing number of tools available, finding the right meeting scheduler app for your business can be a challenge. That's where we come in! This blog dives deep into the top 15 meeting scheduling apps of 2024, giving you all the intel you need to make an informed decision. We'll dissect their ease of use, integration capabilities, and key features, so you can find the perfect fit for your business and kiss calendar chaos goodbye.

1. Leadmonk
2. Google Calendar Appointment Schedule
3. Calendly
4. Acuity Scheduling
5. ScheduleOnce
6. HubSpot Meeting Scheduler
7. Chilipiper
8. Appointlet
9. SavvyCal
10. Setmore
11. MixMax
12. Salesloft, Outreach, Outplay, and Revenue.io
13. Square Appointments
14. CalendarHero
15. SimplyBook.me
    

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1. Leadmonk

Tired of endless back-and-forth emails just to schedule a meeting? Look no further than Leadmonk, the mobile-first scheduling platform designed to simplify your life.

Here's what makes Leadmonk a game-changer:

• Frictionless Booking:  Give your customers the freedom to book appointments using their mobile number or email, eliminating the email ping-pong. Plus, SMS and WhatsApp notifications keep everyone on the loop.
• Perfect for Small Businesses & Customer Teams:  Leadmonk is tailor-made for small businesses and customer-facing teams, making appointment scheduling a breeze.
• B2B Lead Conversion on Autopilot:  Turn those leads into meetings with real-time qualification, routing, and scheduling. Capture valuable insights without hurting conversion rates through self-qualification tracks.
• Smart Routing for Peak Efficiency:  Instantly route leads based on specific criteria and showcase a booking calendar right on your website. No more waiting for the perfect time slot.

It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

• ‍Book Meetings From Your Web Form - Leadmonk seamlessly integrates with Marketo, HubSpot form, Pardot, and custom web forms such as webflow form. When a form is submitted on your website, Leadmonk instantly qualifies the lead, routes it to the right sales rep, and displays the booking page so your prospect can book a meeting - all in a matter of seconds.

• ‍Scheduling Simplified - Schedule meetings quickly by adding Leadmonk to your website, emails, text messages, WhatsApp, or social profiles. Watch conversion skyrocket by up to 150%.

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• Round Robin Meeting Distribution - Distribute incoming meetings fairly using round robin, prioritizing availability, or with equal weight or a weighted average. Suitable for sales calls, support calls, and client onboarding.
• ‍One form: many forms - Build a routing form in Leadmonk in minutes. Easy to customize and can be embedded on your website or shared as a link. You can build one-at-a-time form, step form or all-at-once form easily. Leadmonk also works with your existing forms such as HubSpot, Marketo, Pardot, and Custom web forms.

• Schedule any type of meeting: Meet one-on-one or in a group or as a team (multi-host scheduling and round-robin). Meet online or in person. Leadmonk supports all meeting combinations. 🤝

• Easy Repeat Business with Packages -Sell multi-appointment bundles, combine different types of appointments, and even include group classes in your packages.🎁
• Give multiple duration options to invitees. At the time of meeting booking, the invitee can choose his/her preferred meeting duration. ⏱️
• Give multiple meeting location options to invitees. At the time of appointment booking, the invitee can choose his/her preferred location.🗺️
• ‍Multiple calendars support - Not only you can connect 6 calendars to your account but also you can take appointments to any of these calendars. This is helpful to manage your work life efficiently.🗓️
• Invitees can reschedule/cancel appointments before the start of the appointment by default, but this standard behavior can be changed as per your requirements. 🔄
• Easily restrict personal, temporary, and bot email domains from booking the meetings. Make use of a curated list of 4768 email domains known to fall under these categories to further restrict bookings.

• Leadmonk's "no-show" feature allows hosts to mark whether an invitee attended a previously scheduled event,and if marked as a no-show, they will not receive post-appointment workflownotifications. 🚫
• Collect payments using Stripe and PayPal.

• All-in-One Meeting Hub for Every Team: Single platform that meets the needs of Sales, marketing, customer success, recruiting, and other meeting heavy teams.

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• Segregate Duties with Clear User Roles : Make use of roles such as Owner, Admin, Team admin, and User for better segregation of duties.
• Connected to your revenue stack: It integrates natively with G-Suite, Google Calendar, Google Meet, Outlook, Office365 Calendar, MS Teams, Zoom, Salesforce, HubSpot, Pipedrive, Zoho CRM, and other popular business apps to support your business in a wide range of prospect and customer scheduling scenarios.

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Who is it for?

Leadmonk simplifies scheduling meetings with your prospects, customers, candidates, and other external stakeholders. It is built for customer-facing teams such as Sales, Marketing, Customer Success, and Freelancers/Consultants. It is also suitable for industry sectors such as Doctors, Dentists, Chiropractors, Entrepreneurs, Educators, Coaches, Recruiters, and Professional Services companies such as Legal, Accounting, and Real Estate. It is perfect for any person or business no matter if you are starting off or have been around for a while.

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Pricing - Get the features you need at a price you can love

• Free trial for 14 days - no credit card required.
• Free plan: In this plan, you'll have access to basic scheduling features with unlimited one-on-one meeting types. Its suitable for individuals.
• Professional plan: $8/user/month - When you need professional scheduling features.
• Team Plan - $12/user/month - When you need team scheduling features.
• Advanced Plan - $30/user/month - For teams requiring routing form, lead qualification and routing automation features.
• No Admin License: Admins do not require a subscription for any of our paid plans in Leadmonk. We only charge for users who have meetings booked on their calendars. Users who access Leadmonk for account setup and reporting purposes are not charged a subscription fee.

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Leadmonk FAQs

1. Can I restrict bookings from personal email addresses, temporary email addresses, and suspected bot emails?

Yes, Leadmonk allows you to easily restrict bookings from these types of email addresses. You can also use Leadmonk's curated list of email domains known to fall under these categories for further restrictions.

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2. Can I set specific time slots or days for meeting bookings?

Yes, you can set specific time slots and days for meeting bookings to ensure availability and avoid scheduling conflicts.

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3. Can I redirect users to a landing page or thank you page after booking a meeting?

Yes, you can redirect users to a specified landing page or thank you page after they have successfully booked a meeting.

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4. Can I allow multiple location options for meetings (e.g., in-person, Zoom, Google Meet)?

Yes, you can offer multiple location options to your invitees, allowing them to choose their preferred meeting location while booking the meeting.

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5. Can I set limits on the number of meetings that can be booked per day or month?

Yes, you can set daily or monthly meeting limits for individual users or specific meeting types.

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6. Can I set lead times and buffer times for appointments?

Yes, you can set lead times to ensure you have enough time to prepare for appointments and buffer times to avoid back-to-back appointments.

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7. Does Leadmonk offer automatic time zone detection?

Yes, Leadmonk automatically detects the time zone of your customers, ensuring they see the booking page in their local time.

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8. Can I fix the time zone for in-person appointments (conferences or in-person events) to ensure an accurate time display for invitees?

Yes, you can fix the time zone for in-person appointments to ensure that invitees see the correct time based on their location.

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9. Does Leadmonk offer branded email and SMS notifications?

Yes, Leadmonk allows you to send branded email (SMTP setup) and SMS notifications (Twilio integration) to keep customers informed and maintain your brand consistency.

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10. Can I use a custom domain for my Leadmonk booking page?

Yes, you can use a custom domain for your Leadmonk booking page to enhance your brand presence.

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11. Is Leadmonk GDPR compliant?

Yes, Leadmonk is GDPR compliant, ensuring the protection of your data.

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12. Does Leadmonk offer a no-show feature?

Yes, Leadmonk allows hosts to mark invitees as no-shows, preventing them from receiving post-appointment workflow notifications.

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13. Can I customize the booking form to include additional fields or questions?

Yes, you can create custom fields and questions to gather more information from potential meeting attendees.

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14. Does Leadmonk offer integration with Google Analytics?

Yes, Leadmonk integrates with Google Analytics to provide valuable insights into how clients engage with your booking page.

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‍15. Can I customize the booking page with my branding?

Yes, Leadmonk allows you to customize the booking page with your branding to match your website's design.

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It's great for anyone scheduling any type of meeting, from individuals to businesses of all sizes.

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2. Google Calendar Appointment Schedule

Google Calendar Appointment Schedule is focused on booking external meetings. It lets individuals create professional-looking booking pages. Each page is specific to every individual user and their personal calendar. It updates as meetings are scheduled, then sends out automatic notifications through emails. In this way, Google Calendar further helps workers master their busy schedules, even if meetings are requested and booked outside internal domains/servers.

To use Google Calendar Appointment Schedule:

• Open your Google Calendar account
• Click on the “Create” button on the left-hand side of your home page
• The button will create a drop-down list with many options, including Appointment Schedule
• Click "Appointment Schedule” to make a new booking page
• Enter appointment details such as title, duration, meeting location, and more.
• Share your booking page with your invitees.

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Pros of Google Calendar Appointment Schedule

Google Calendar Appointment Schedule includes a wide variety of features, including:

• You can limit how people who book early or last minute can book an appointment with you.
• You can limit the max number of appointments per day.
• You can customize the window for appointments.
• You can automatically add custom buffer time in between appointments.
• You can collect extra information from people who book appointments through the appointment booking form.

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Cons of Google Calendar Appointment Schedule

Google Calendar's ‘Appointment Schedule’ Is Good, Not Great.

• No SMS or WhatsApp notifications or reminder feature
• You can not connect more than one calendar. If you are managing multiple businesses or multiple calendars, then this becomes an issue.
• No feature to book appointments using just the mobile number of the Invitee.
• No support for Outlook or Office365 calendar.
• No support for Zoom or MS Teams integration.
• Basic Custom Intake form.
• Website Embed option not available.
• No collective event support (feature to schedule meetings by taking multiple team members’ availability).
• No Round Robin event support (feature to pool the availability of all team members and automatically distribute new meetings to team members).
• No Stripe integration support to collect payments as part of appointment booking.
• No Webhooks or Zapier integration support.
• No workflow feature to send emails or SMS as part of the appointment life cycle.
• No integration with popular CRM such as HubSpot, Salesforce, and Zoho CRM.

Read more: Leadmonk vs Google Appointment Scheduler.

Pricing

Appointment schedules are a premium feature available to Google Workspace Individual, EDU, Business, and Enterprise plan subscribers (not available for Business Starter subscribers).

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3. Calendly

It needs no introduction. Calendly is an online scheduling tool that enables users to schedule appointments, meetings, and events with ease.

Pros of Calendly

• Integrates with popular calendar tools such as Google Calendar, Outlook, and iCloud, and it provides users with customizable scheduling pages and booking forms.
• With Calendly, users can easily create different types of events, set their availability, and share their booking links with clients, colleagues, and friends.
• Calendly also sends automatic reminders and confirmation emails to both users and invitees, and it allows for rescheduling and cancellation of appointments.
• It is ideal for busy professionals who need to manage their time efficiently and avoid the hassle of manual scheduling.
• Calendly supports 1:1, group, round-robin, and collective meeting scheduling algorithms.

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Cons of Calendly

Here's a breakdown of some limitations and missing features in Calendly:

• Limited form support: Calendly offers basic forms, but you cannot create multi-step forms or connect webforms to qualify and route leads. It only integrates with HubSpot, Marketo, and Pardot forms.
• Basic lead qualification and routing: Calendly's qualification and routing capabilities are limited, making it unsuitable for complex scenarios or large organizations.
• ‍Limited to Salesforce and Enterprise plans: Lead-to-account matching is only available for Salesforce users with a minimum 30-seat enterprise plan and requires SF Package installation and customization. Not compatible with HubSpot CRM.
• ‍Limited reporting: Calendly offers basic reporting features, but lacks in-depth analysis of form submissions and lead conversion statistics.
• ‍No real-time email verification: Calendly doesn't support real-time email verification to improve lead quality and reduce unqualified leads.
• Limited lead distribution: Calendly doesn't offer weighted average round robin algorithms for distributing meetings based on lead weightage.
• No meeting allocation calibration: You cannot calibrate meeting allocation for factors like no-shows, cancellations, vacations, or manager overrides.
• Hand-off limitations: Calendly lacks functionality to hand-off leads across different stages of the sales funnel.
• No cross-rep scheduling: BDRs/SDRs cannot directly book meetings on AEs' calendars based on lead distribution logic.
• Meeting caps: Calendly only allows meeting caps at the event type level, not daily or monthly breakdowns per user.
• Calendar limitations: You can connect up to 6 calendars, but meeting booking is restricted to the primary calendar.
• Limited meeting duration options: Cannot define multiple durations for a single meeting type.
• No mobile appointment scheduling: Scheduling appointments using mobile numbers is not supported.
• WhatsApp notifications: Sending text notifications via WhatsApp is not supported.
• Shared resource booking: Calendly lacks centralized management for booking shared resources.
• Package/session sales: You cannot sell packages or multiple sessions at once (e.g., 5 branding consultations for a set price).
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• Limited booking page themes: Calendly offers minimal customization options for booking page themes.
• Custom Domain and notification branding: You cannot host booking pages on your domain (CNAME) or send branded email/SMS notifications using your own email domain and phone number (SMTP and Twilio integration not supported).

Read more: Leadmonk vs Calendly.

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Pricing

• Standard: $12 per user per month.
• Teams: $20 per user per month.
• Enterprise Plan: For larger teams. Min 30 licenses have to be purchased.

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4. Acuity Scheduling

Acuity Scheduling is a cloud-based appointment-scheduling software solution that enables business owners to manage their appointments online. Acuity Scheduling is now part of Squarespace.  The product caters to the needs of small and midsize businesses as well as individual professionals. Acuity Scheduling is suitable for service-based businesses such as training and tutoring centers, coaching and consulting, photography and video production companies, fitness studios, salons and spa centers, and health and dental clinics.

Pros of Acuity Scheduling

• You can allow clients to choose recurring appointments, complete intake forms, and pay in advance for services.
• You can also offer coupons and add-on services.
• Acuity offers multiple ways to share your booking page, including direct links, embedding options, booking buttons, booking bars, and QR codes.
• Acuity integrates with many powerful apps, such as QuickBooks, ClassPass, Salesforce, and Zoom.
• Standout feature is "Make me look busy" setting to hide available times.
• Supported payment systems: PayPal, Square, or Stripe; also works with in-person payments
• Supported calendars: Google Calendar, iCloud, Microsoft Exchange, Office 365, Outlook.com; with the option to choose between 2-way and 1-way syncing

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Cons of Acuity Scheduling

• No provision to send text notifications as SMS or WhatsApp message.
• Only one calendar you can connect to your account.
• It does not support weighted average round robin meeting scheduling.
• No lead qualification or routing option.
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• No support for mobile number-based appointment scheduling.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Pricing

• Acuity Scheduling’s plans start at $20 a month. Number of staff/locations: 1.
• The Growing plan costs $34 a month. Number of staff/locations: 6.
• Finally, the Powerhouse plan costs $61 a month. Number of staff/locations: 36.
• You can try these plans for free for a maximum of one week.
• No free plan available.

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5. ScheduleOnce (OnceHub)

ScheduleOnce is a flexible meeting scheduler app that allows users to schedule appointments and meetings with ease. With ScheduleOnce, users can create appointment forms, set availability, and receive notifications when appointments are made. The app also integrates with other tools such as Google Calendar and Zapier, making it easy to work with other team members.

One of the key benefits of using ScheduleOnce is its flexibility and customization options. ScheduleOnce allows users to tailor their scheduling process to fit their specific needs, which results in a more efficient and streamlined scheduling process.

ScheduleOnce offers reporting capabilities that allow you to gain valuable insights into your meetings. The platform allows you to create reports on various aspects of your meetings, including performance, meeting type, team member, customer, and revenue. This allows you to track your progress and make data-driven decisions to optimize your meeting outcomes.

Features missing in Schedule Once:

• No support for mobile number-based appointment scheduling.
• No provision to send text notifications on WhatsApp.
• No support for weighted average round robin meeting scheduling.
• Only one calendar you can connect to your account.
• No provision to define multiple durations for an event type.
• Minimal booking page theme
• No provision for recurring appointments
• No provision to sell packages or multiple sessions at once (e.g.: 5 sessions of Brand Building consulting for $500)
• No provisions for subscriptions or membership management
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

Pricing

• Growth: Advanced features for unlimited users -  $10/user/month
• Enterprise: Advanced security, compliance, and support. Custom plans for large teams.

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6. HubSpot Meeting scheduler

HubSpot Meeting Scheduler is a feature of the HubSpot platform that enables businesses to schedule and manage meetings directly from the HubSpot CRM. It provides a convenient and efficient way for sales and customer service teams to connect with their prospects and customers, saving time and increasing productivity.

With HubSpot Meeting Scheduler, you can send a personalized meeting link to prospects and customers, who can then select a time that works best for them based on your availability. The tool integrates with your calendar, so you can easily keep track of your schedule and avoid double bookings. Additionally, you can customize the meeting request with a personalized message, further personalizing the customer experience.

One of the biggest advantages of HubSpot Meeting Scheduler is that it is available as a part of the HubSpot CRM platform, which means that all your customer interactions and meeting details are stored in one place, providing a single source of truth for your team. It does not support weighted average round robin meeting scheduling.

Pricing

HubSpot Meeting Scheduler is available as part of the HubSpot CRM, which is free to use. Advanced scheduling features are available with any of the following subscriptions:

• Sales Hub Starter, Professional, Enterprise
• Service Hub Starter, Professional, Enterprise

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Read more: Leadmonk vs HubSpot Scheduling

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7. Chili Piper

Chili Piper is a cloud-based appointment scheduling platform that automates the booking process for sales and marketing teams. It allows prospects to schedule appointments with the appropriate person, at the desired time, without the need for manual intervention.

Chili Piper is designed exclusively for sales teams who use Salesforce and HubSpot CRMs. It differs from other tools discussed thus far because it caters to a very niche audience. Chili Piper offers various features that are indispensable and unique to sales teams. For instance, as soon as a lead contacts a sales representative, Chili Piper adds the lead to the CRM. It also captures and correlates the lead's existing data to facilitate a personalized and efficient appointment booking experience.

One of its standout features is the “Form Concierge”, which enables prospects to book appointments directly from your website. The software integrates with your calendar, so all your appointments are visible in one place, reducing the risk of double bookings. The appointment booking process is efficient and convenient for both you and your prospects.

Other notable features of Chili Piper include Distro, Handoff, and Instant Booker. The platform also offers lead routing capabilities, directing leads to the appropriate person based on established rules, enhancing lead handling efficiency, and improving the customer experience.

In addition to appointment booking and lead routing, Chili Piper provides a suite of tools to manage appointments and leads, such as appointment reminders, real-time analytics, and custom branding options. These features ensure smooth appointment management and lead tracking. Chili Piper has seamless integration with Salesforce and HubSpot CRMs.

Pricing

• Instant Booker: $15/user/month
• HandOff: $25/user/month
• Form Concierge: $30/user/month
• Distro: $20/user/month
• Platform fee is charged based on the number of form submissions

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Read more: Leadmonk vs ChiliPiper

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8. Appointlet

Appointlet is a cloud-based appointment scheduling solution that helps businesses to connect with their prospects through emails, landing pages, and a sales funnel. Key features include individual or organization scheduling pages, automated reminders, multiple time zone support, and calendar integration.

Pros of Appointlet

• One of the key features of Appointlet is its online scheduling page, which can be embedded on your website or shared as a link. This allows clients to easily schedule appointments with you, without having to send emails or make phone calls.
• Appointlet integrates with your Google or Outlook calendar, so you can see all your appointments in one place and avoid double bookings.
• Another key feature of Appointlet is its flexible scheduling options, which allow you to set availability rules, define custom time zones, and choose the length of appointments. This means that you can schedule appointments with clients from around the world, at a time that works for both of you.

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Cons of Appointlet

• No provision to send text notifications as SMS or WhatsApp message.
• Only one calendar you can connect to your account.
• It does not support weighted average round robin meeting scheduling.
• No lead qualification or routing option.
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• No support for mobile number-based appointment scheduling.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.

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Pricing

• Premium plan - $8/user/month - When you need advanced scheduling features

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9. SavvyCal

SavvyCal is a user-friendly scheduling platform that makes it easy for you and your guests to book meetings. With its calendar-like interface, your guests can easily view your availability and overlay their calendar with yours to find a time that works for both of you.

SavvyCal simplifies the meeting scheduling process with its straightforward design and integration with other apps. You can easily sync SavvyCal with your existing Google and Outlook calendars, and integrate it with Zoom, Google Meet, and Zapier to automate your scheduling.

SavvyCal offers both single-use and multi-use meeting options. Single-use meetings are ideal for one-time events, while multi-use meetings can be scheduled repeatedly. You can also create multiple meetings under a single scheduling page and share it with guests. And if you want to get input from your guests on when to schedule a meeting, you can create a meeting poll and convert the most popular time slot into a meeting.

With SavvyCal, you're in complete control of your meetings. You can choose to connect different calendars for different meetings, offer guests multiple meeting durations to choose from, manually approve booked meetings, and decide whether to show all your availability or only your preferred time slots.

Pros of SavvyCal

• Integrates with popular calendar tools such as Google Calendar and Outlook, and it provides users with customizable scheduling pages and booking forms.
• User-friendly calendar-like interface
• Easy to sync with Google and Outlook calendars
• Integration with Zoom, Google Meet, and Zapier
• Single-use and multi-use meeting options
• Meeting polls
• It is ideal for busy professionals who need to manage their time efficiently and avoid the hassle of manual scheduling.

Cons of SavvyCal

Here's a breakdown of some limitations and missing features in SavvyCal:

• No provision to send text notifications as SMS or WhatsApp message.
• Only one calendar you can connect to your account.
• It does not support weighted average round robin meeting scheduling.
• No lead qualification or routing option.
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• No support for mobile number-based appointment scheduling.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.
• They don’t have a mobile app.
• No routing form support

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Pricing

• The Basic Plan: $12/user/month
• The Premium Plan: $20/user/month

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10. Setmore

SetMore is an online appointment scheduling platform that enables businesses to manage their appointments and bookings with ease. Designed for small businesses, SetMore offers a range of features to help businesses manage their time more efficiently and reduce the time spent on manual scheduling tasks.

Pros of SetMore

• One of the key features of SetMore is its online booking page, which allows customers to view your availability and book appointments directly from your website. This feature not only saves you time, but also provides a convenient and easy-to-use experience for your customers.
• SetMore also offers integrations with Google and iCal calendars, allowing you to keep your schedule up to date and avoid double bookings.
• In addition to appointment scheduling, SetMore also offers a range of features to help you manage your appointments, including appointment reminders, staff scheduling, and custom branding options. With these features, you can ensure that your appointments run smoothly and that you and your staff are always prepared.
• Setmore has numerous integrations, including Square or Stripe integrations for online payments.
• It also links to Slack accounts and syncs with most major calendars.
• It's more suited for services businesses such as spas/salons/doctor's clinics.

Cons of SetMore

• No provision to send text notifications as SMS or WhatsApp message.
• Only one calendar you can connect to your account.
• It does not support weighted average round robin meeting scheduling.
• No lead qualification or routing option.
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• No support for mobile number-based appointment scheduling.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.
• They don’t have a mobile app.

Pricing

• Premium - Up to 2 users - $9/user/month
• Pro - 3+ users - $5/user/month

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11. MixMax

Mixmax is a powerful sales acceleration tool designed as a Chrome extension specifically for Gmail. Its seamless integration with CRM and recruitment software, along with its extensive range of modules such as tasks and rules, amplifies the effectiveness of sales follow-ups. Among its many features, the meeting tool in Mixmax plays a crucial role in advancing leads through the sales pipeline. If your sales team conducts conversations using Gmail, exploring Mixmax can significantly streamline your sales processes and enhance productivity.

Pricing

• Growth + Salesforce: $69/user/month
• Growth: $49/user/month
• SMB: $29/user/month

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12. Salesloft, Outreach, Outplay, and Revenue.io

These sales engagement platforms revolutionize sales processes by automating emails and calls, personalizing messaging, and providing real-time analytics. They go beyond that by seamlessly updating CRMs and other software within your sales tech stack, leading to improved overall productivity. Sales managers can efficiently monitor their team's performance through intuitive dashboards, while SDRs and BDRs can start their day with tasks already organized.

These platforms excel in sales cadences, which offer uniformity and predictability for seasoned sales team members, while simultaneously reducing onboarding time for newcomers. By enabling sales teams to manage their email sequences independently, they eliminate the need to rely on marketing teams.

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13. Square Appointments

Square Appointments goes beyond appointment scheduling, offering a comprehensive suite of tools to streamline your entire business. With a user-friendly interface and easy setup, you'll gain valuable insights into your business health through financial dashboards that track sales, payments, customers, and invoices. It doesn't stop there – create and send invoices, manage donations, generate detailed reports, and manage staff schedules. Plus, capture bookings through personalized links, website integration, a social media booking button, and even your Google Maps listing. While powerful for scheduling, Square Appointments shines in its ability to manage finances, staff, and appointments under one roof – ideal for businesses seeking a comprehensive solution, but potentially too complex for those needing just basic scheduling. Consider your needs – if you crave a feature-rich solution, Square Appointments is a strong contender, although the Plus plan starts at $29 per user per month.

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14. CalendarHero

For those seeking a dedicated meeting scheduling solution, CalendarHero streamlines the process, eliminating the time-consuming back-and-forth emails. Key features include automated scheduling for one-on-one or group meetings, attendee insights to prepare you beforehand, and powerful integrations with popular video conferencing tools and calendars.  

Its advantage is the powerful connections it has with your tech stack. Its notification system and smart time settings for meeting buffers make sure that you never run late to another meeting. While CalendarHero simplifies scheduling and saves you time, it may lack some broader business management functionalities offered by other platforms. Additionally, pricing details aren't readily available on their website, so factor that in during your research. For complex scheduling features, you can check other scheduling apps mentioned above.

It supports calendar Integrations such as Google Calendar, Microsoft Outlook, and iCloud.

It has key features such as AI-powered scheduling assistant for virtual and in-person meetings, Automatic time zone detection, Customizable branding, and Group meeting options.

Pricing: Free plans are available. Pro plans cost $8 a month (Pro). Team plans cost $12 a user per month.

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15. SimplyBook.me

SimplyBook.me is an online appointment booking system for small and mid-size businesses.  It simplifies the booking process and enables businesses to market their services. SimplyBook.me provides a centralized platform that automates online booking and client communication. It does not support mobile number-based appointment scheduling. Also, it does not have WhatsApp integration to send meeting notifications.

Pros of SimplyBook.me

• The setup process is user-friendly, with clear instructions and the ability to customize appointment types and add-on services.
• The app also offers Facebook and Instagram integrations, a dashboard with reports to monitor your business, and Zapier integrations to connect to other apps.
• Because of how many languages and international payment options it supports, SimplyBook.me is the best scheduling app for international businesses.
• SimplyBook.me's booking pages are available in 32 different languages, from Arabic to Greek to Icelandic to Ukrainian.
• It also offers integration with 38 payment processing services so that you can offer a system that works for your customers.
• Supported payment systems: 38 options, including Square, Stripe, PayPal, TapPay, Virtual Card Services, 2Checkout, Alipay, Asiapay, Authorize.net, Bitcoin, and more.
• Supported calendars: Google Calendar, Outlook

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Cons of SimplyBook.me

• No provision to send text notifications as SMS or WhatsApp message.
• It does not support weighted average round robin meeting scheduling.
• No lead qualification or routing option.
• Not possible to restrict personal or temporary or spam email domains from booking the appointment.
• No support for mobile number-based appointment scheduling.
• No provision to define multiple durations for an event type.
• Not possible to have the booking pages on your domain (CNAME)
• Not possible to send email and SMS notifications using your own email domain or phone number (SMTP and Twilio number integration). Having booking pages on your domain or sending branded notifications helps to promote your branding at every customer touch point.
• If you conduct frequent Zoom or Google Meet meetings, SimplyBook.me may not be the ideal scheduling app for you as it offers limited video conferencing options. While Microsoft Teams is the only built-in video conferencing integration for remote appointments, you can use Zapier to create specific links for other platforms such as Zoom and Google Meet.

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Pricing

• $8.25/month for 100 bookings/15 providers
• $24.9/month for 500 bookings/25 providers
• $49.9/month for 2000 bookings/50 providers

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Conclusion

We've explored the crème de la crème of meeting scheduler apps in 2024, each offering a unique blend of features and firepower. But the truth is, the "best" app depends entirely on your business's specific needs. Remember, the ideal scheduler should feel like an extension of your workflow, not a clunky add-on. That's where Leadmonk steps into the ring, ready to become your scheduling champion. Give Leadmonk a spin and let us know what you think! We're confident it'll become your go-to tool for streamlined meetings and a more productive you.

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Frequently Asked Questions (FAQs)

1. What are meeting scheduling apps and appointment booking apps?

Meeting scheduling apps and appointment booking apps are digital tools designed to facilitate the process of scheduling and managing meetings or appointments. These apps streamline the booking process, send reminders, sync calendars, and offer various features to enhance scheduling efficiency.

2. How were the best meeting scheduling apps and appointment booking apps of 2024 selected?

The selection of the best meeting scheduling apps and appointment booking apps of 2024 was based on factors such as features, user reviews, ease of use, integration options, pricing, customer support, and overall reputation in the industry. The apps listed have proven to be popular and reliable choices among users.

3. Can these apps be used for both personal and professional purposes?

Yes, these meeting scheduling apps and appointment booking apps are designed to be used for both personal and professional purposes. Whether you need to schedule a meeting with colleagues or book appointments with clients, these apps provide the necessary tools to manage your schedule efficiently.

4. Do these apps offer integration with other tools and platforms?

Yes, most of the best meeting scheduling apps and appointment booking apps of 2024 offer integration options with popular tools and platforms such as Google Calendar, Outlook, Zoom, Stripe, and PayPal. Integration capabilities allow for seamless synchronization and enhanced workflow management.

5. Can these apps send automated reminders to participants or clients?

Yes, automated reminders are a common feature offered by these apps. Users can set up reminders to be sent via email or SMS to participants or clients, ensuring that they are notified of upcoming meetings or appointments.

6. Can these apps handle different time zones?

Yes, many of the best meeting scheduling apps and appointment booking apps of 2024 have features to accommodate different time zones. They can automatically detect the time zone of participants or clients and display available time slots accordingly, making it easier to schedule meetings or appointments across different regions.

7. Are these apps secure?

Yes, the top meeting scheduling apps and appointment booking apps prioritize security. They employ encryption and other security measures to protect user data and ensure privacy. It is always recommended to review the privacy policies and security features of each app to understand the level of protection provided.

8. Can these apps handle group meetings or appointments?

Yes, these apps are designed to handle both one-on-one and group meetings or appointments. Users can set up group scheduling options, specify the number of participants, and send invitations or booking links to multiple individuals simultaneously.

9. Can these apps be used by teams or organizations?

Yes, these meeting scheduling apps and appointment booking apps can be used by teams or organizations. They offer features that cater to the needs of multiple users, allowing teams to coordinate their schedules, manage appointments, and collaborate efficiently.

10. Can I sync these apps with my existing calendar?

Yes, most of these apps offer calendar integration options. They can sync with popular calendar platforms such as Google Calendar, Outlook, or Apple Calendar, ensuring that your appointments or meetings are automatically reflected in your preferred calendar application.

11. Can clients or participants reschedule or cancel appointments through these apps?

Yes, these apps provide participants or clients with the ability to reschedule or cancel appointments through their booking links. This reduces the need for manual intervention and allows for better appointment management and flexibility.

12. Can I accept payments or deposits through these apps?

Yes, several of these apps have built-in payment processing features. They allow you to accept payments or deposits at the time of booking, making it convenient for clients to secure their appointments and simplifying the payment process.